Under direction of the Chief of Personnel Services, the Administrative Assistant provides administrative support for the Human Resources Department performing a variety of responsible secretarial, technical, and administrative functions.
This position will respond and triage phone calls from attorneys and pro-se litigants to address questions related to file reviews, procedural instructions, and status updates in the probate division. The position works under general supervision of the Probate Court Operations Consultant.
The essential function of the position within the organization is to provide responsible administrative, secretarial and clerical support as a coverage judicial assistant to the assigned judge. The position is responsible for administrative, secretarial and clerical tasks of high confidentiality and responsibility. Travel to the other Circuit courthouses is required. The position reports directly to the Trial Court Administrator.
This position will provide planning, implementation and support for a courtroom recording system comprised of a QSC core system, IP cameras, a storage area network, For the Record (“FTR”) and Open Court software systems. This position will also support remote courtroom playback and remote monitoring over an internally developed software system. Support is required for all five Palm Beach County courthouses. These systems are “zero downtime” systems as they record the official record of the Court. This position reports to the Chief Technology Officer and the work is evaluated based on quality of results obtained, conferences, customer feedback and reports.
This position is responsible for developing and employing effective case management procedures that assist with the identification and coordination of Criminal Court cases. This position manages information related to pre-house and medical quarantined inmates in a timely manner, and advises the appropriate judge when an inmate is removed from quarantine status. This position assists in the review and management of inactive criminal cases. The Court Program Specialist II serves as a liaison between the judiciary and court administration while working under direct supervision of the Director of Case Management and reviewed through reports, conferences, and results achieved.
This is a professional staff position within the Administrative Office of the Court. The essential function of the position is to assist the circuit civil judges with the timely disposition of cases through case management and case monitoring. The position is responsible for identifying cases pending in error, managing and preparing cases for court hearings and briefing judges, attending hearings, maintaining a record/filing system, and implementing strategies to promptly and efficiently dispose of civil cases. The Court Program Specialist II serves as a liaison between the judiciary and court administration while working under direct supervision of the Civil Court Operations Manager and is reviewed through reports, conferences, and results achieved.
This is a professional staff position within the Administrative Office of the Court. The essential function of the position is to assist the county civil judges with the timely disposition of cases through case management and case monitoring. The position is responsible for identifying cases pending in error, managing and preparing cases for court hearings and briefing judges, attending hearings, and implementing strategies to promptly and efficiently dispose of civil cases. The Court Program Specialist II serves as a liaison between the judiciary and court administration while working under direct supervision of the Civil Court Operations Manager and is reviewed through reports, conferences, and results achieved.
This position is responsible for developing and employing effective case management procedures that assist with the identification and coordination of Criminal Court cases. This position manages all of the judicial destruction orders in a timely manner, screens all Risk Protection filings, reviews and manages inactive criminal cases, tracks and monitors supersedeas bonds, and notifies the judge when an inmate is placed in quarantine status. The Court Program Specialist II serves as a liaison between the judiciary and court administration while working under direct supervision of the Director of Case Management and reviewed through reports, conferences, and results achieved.
This position is responsible for developing and employing effective case management procedures that assist with the identification and coordination of Unified Family Court. The position is responsible for providing information to litigants and trial court staff, reviewing filings and making referrals to community-based services, managing and preparing cases for court hearings and briefing judges, attending hearings, and other trial court proceedings, maintaining record/filing system, training and assisting new departmental personnel, scheduling hearings, and performing related administrative support functions. The position is responsible for collecting and reporting on case/program data and maintaining databases as needed. The position works under direct supervision of the Family Court Manager and is reviewed through conferences, reports and results achieved.
The essential functions of the position within the Fifteenth Judicial Circuit is to provide advanced administrative coordination and clerical support to the office of Court Interpreting. Responsibilities include assisting judicial offices, court service programs and litigants with securing coverage for interpreting services, collecting and inputting data for statistical purposes and performing clerical tasks; such as, processing incoming mail, scheduling meetings, maintaining calendars, filing, scanning, faxing, photocopying and distributing supplies. Uncompromising integrity and confidentiality is required of the individual in this position. The Court Program Specialist II also serves as the liaison between the interpreter’s office and the judicial offices as well as other internal and external customers, while working under the direct supervision of the Court Interpreter Supervisor and the Director of Court Interpreting.
This position is responsible for effective case management procedures of Probate cases. The Probate Case Manager is responsible for maintaining and tracking compliance with Florida Statutes, Rules of Procedure and local rule requirements governing probate estates and guardianship cases. Work involves tracking and monitoring caseloads and guiding cases through the appropriate court processes. This position will travel between courthouses while working under direct supervision of the Probate Operations Manager and is reviewed through reports, conferences and results achieved.
This is a managerial/technical position involving the planning, budgeting, reporting and scheduling of the desktop services group. Proficiency with Active Directory and SCCM a must. An employee in this position is responsible for prioritizing personnel and resources for desktop support and related projects, as well as developing policies and reports to manage and measure the effectiveness of the utilization of those resources.
This position reports to the Chief Technology Officer and the work is evaluated based on quality of results obtained, conferences, customer feedback and reports.
The essential function of the position within the organization is to provide administrative support to the judiciary through the Human Resources department. Specifically, this position is responsible for some or all of the following: recruitment and onboarding, supervising staff, conducting training sessions on various HR-related areas, planning, providing administrative services, managing human resources programs, administering human resources policies and procedures, supervising other court employees, and performing administrative functions, including compiling required reports. The position works independently, reporting major activities to the Chief of Personnel Services, and/or Trial Court Administrator through periodic meetings. Occasional travel to the other Circuit courthouses is required.
The person in this position will be responsible for providing various library services in the Law Library. This is paraprofessional work involving legal research and supervisory responsibilities in the absence of the Manager. Responsible and accountable for answering basic reference questions and providing accurate information. Work is performed under the general direction of the Law Library Manager with some latitude for independent action.
This position informs parties of the mediation process, assists parties in resolving disputes, and prepares settlement agreements for review by the circuit courts and incorporation of agreements into orders, as appropriate. The person in this position will also be responsible for maintaining required statistical data. Working relationships are established with judges, court personnel, attorneys, and the general public. This position exercises independent judgment and works under the supervision of the Alternative Dispute Resolution Director.
This is highly responsible work involving the budgeting of court and joint court-county projects, and the administration of county facility-related projects and in-house court projects. The Project Manager (“Manager”) acts as the court’s liaison to county staff on joint court-county projects and is responsible for planning, organizing, and directing the completion of specific projects while ensuring these projects are on time, on budget, and within scope. The Manager will oversee all aspects of projects including determining the furnishing and renovation needs; researching pricing; and implements the acquisition of needed products. Sets deadlines, develops short and long-term goals, assigns responsibilities, monitors and summarizes progress of the project. The Manager will coordinate with various court partners and prepare reports regarding the status of the projects. The work requires considerable contact with county staff, clerk staff, judges, judicial assistants, and court staff. The work is performed independently, under the general supervision of the Trial Court Administrator and is reviewed through conferences, reports and evaluations of results obtained.
This is professional, analytical and technical work involving Business Applications Development and Quality Assurance. An employee in a position allocated to this class is responsible for participating as a team member through the planning, analysis, design, testing, and implementation phases of systems development and/or software procurement. This position reports to the Court Chief Information Officer.
The Fifteenth Judicial Circuit is seeking Staff Attorneys to work closely with judges as assigned to provide legal support to the judiciary in areas including case management, pending litigation and issues, and/or process criminal and civil appeals. This position is responsible for drafting memoranda, opinions, orders and reports; conducting legal research; reviewing briefs and case files; and advising judges on pending litigation and issues. This position is based in downtown West Palm Beach, but may require travel to the North and South County branches.
The essential function of the position within the organization is to assist the judiciary with case management, pending litigation and issues, and/or process criminal and civil appeals. The position is responsible for drafting memoranda, opinions, orders and reports; conducting legal research; reviewing briefs and case files; and advising judges on pending litigation and issues.