AJ Divisional News

Coronavirus Update
(updated May 27, 2020)

Please see Administrative Order 12.510 related to court operations in response to COVID-19.

PURSUANT TO ADMINISTRATIVE ORDER 12.510 (III, 1) ALL JURY TRIALS ARE SUSPENDED UNTIL FURTHER ADMINISTRATIVE ORDER

Uniform Motion Calendar

Uniform Motion Calendar will continue telephonically (conference line or parties preference). All parties must agree to the phone service to be utilized for the hearing. THIS DIVISION DOES NOT USE COURTCALL. If there is any problem setting up a conference line for UMC, please contact the Judicial Assistant.

Non-testimonial proceedings (Special set hearings) will continue via the Court's Zoom link below:

Zoom Meeting Link

Meeting ID: 609 749 1726
Password: civility

One tap mobile

+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 253 215 8782 US (Tacoma)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
877 853 5257 US Toll-free
888 475 4499 US Toll-free

Meeting ID: 609 749 1726

Password: 600001

Find your local number:

When appearing remotely, please ensure that the Court has all the documents (please send so they are received no later than 7 days prior to the hearing) the party wants the Court to consider or the hearings will be cancelled. Please include the conference line on the cover letter with the date/time of hearing.

All paperwork for the Judge's review (courtesy copies of notice of hearings, memos of law, briefs, responses, case law, etc..) must either be sent to the Judge's office via U.S. regular mail, FedEx, UPS, or via hand-delivery (to the 1st floor drop box) in the main courthouse 7 days prior to the hearing. If it is not received timely, the hearing will not move forward.


Strict compliance with Amended Local Rule 4

Prior to setting a matter on the motion calendar, the party or attorney noticing the motion shall attempt to resolve the matter and shall certify the good faith attempt to resolve. See amended Local Rule 4.

E-Service

Circuit Civil Division AJ participates in the Court's online/eservice program in "Judicial E-Service" (optional electronic mailing of orders from Court to Counsel/Registered Parties). If any counsel and/or party are not registered with the Court's online system, counsel shall provide self-addressed stamped envelopes for these parties to be served. See Florida Rule of Judicial Administration 2.516. See Also Administrative Order 2.310.

Division AJ is currently e-serving Orders to attorneys/parties who have registered their primary and secondary email addresses with the 15th Judicial Circuit. Register for Judicial E-service.

E-Filing

Please note that E-filing is the electronic filing of documents with the office of the Clerk & Comptroller of Palm Beach County. See Florida Rule of Judicial Administration 2.515. For more information on E-filing, please call (561) 355-2986 or visit MyPalmBeachClerk.com.

Proposed Orders

Proposed Orders, including Agreed Orders, Ex Parte Orders, and Orders Specially Setting Hearing are to be submitted through the Online Scheduling System. They will be rejected if they do not include a cover letter or form cover sheet as an attachment/supporting document along with the motion.

 Online Scheduling

Copies of the motion must also be attached as a supporting document if applicable.

Please list all email addresses of all counsel and all parties on all proposed orders and include a cover letter referencing the date of the hearing and whether opposing counsel has reviewed and approved of the form of the proposed order. All orders submitted without a cover letter and a copy of the Motion will be rejected.

Special Set Hearings

Special Set Motions are scheduled via the Online Scheduling System and are set by Order Setting Hearing which is available under our Divisional Forms and Orders.

Only one block of time (15 & 30 minutes) per day for each case may be reserved.
(You may stack two fifteen minute hearing times to create 30 minutes)

Any request for hearing times that EXCEED thirty (30) minutes must be done so in writing and submitted by mail. Your correspondence MUST include a cover letter stating how much time is requested, why the excess time is needed and include a copy of the motion to be heard including all case law for the Court to consider.

All special set hearings MUST BE set by court order. See our Divisional Forms and Orders for our sample order on special set hearings.

Movant brings to the hearing: proposed order and sufficient copies and self-addressed stamped envelopes for all parties.

Parties must send by U.S. MAIL pertinent court documents, the memorandum of law and a courtesy copy to the Court at least seven (7) days prior to hearing along with a cover letter with the case number, style of the case and date of hearing. In the event all pertinent Court documents are not received timely the Court reserves the right to have parties reschedule the hearing.

Specially set hearings are set by Court order and cannot be canceled/continued/added on to except by further order of the Court unless the matter is settled (with agreed order presented to Court at time of scheduled special set hearing or the motion/petition is withdrawn).

Appearance by Telephone

The Court DOES permit telephonic appearances for the Uniform Motion Calendar and Specially Set Hearings up to 30 min. The parties must file a Motion (for UMC, Special Set Hearings and Case Management Conferences) and submit an order (with language stating the party appearing in person will provide the number to the Court or deputy at the time of the hearing) to the Court for approval. At least one party must appear in person. At the time of hearing the party appearing in person MUST give the telephone number of the party appearing by phone to the Judge or Courtroom Deputy. If more than one Law Office is appearing by phone, then they should all be on ONE LINE at the time of phone call. Division AJ DOES NOT utilize CourtCall. All court call calendars received will be disregarded.

If multiple parties wish to appear by phone. They must all be on one line at the time that the call is initiated.

Video Appearance at Non-Evidentiary Hearings:

Division AJ participates in the Fifteenth Circuit's Video Appearance Project for non-evidentiary hearings. Details concerning this project, participating vendors and training resources for interested parties can be found on the Circuit Civil Video Appearance Project page.

Only video appearances using an approved service provider and an approved web-based solution will be allowed.

Instructions for Scheduling a Video Appearance:

  1. Coordinate the video appearance through an approved service provider. View a list of approved video service providers and their contact information.
  2. Log into the Circuit's Online Services System ("OLS")
  3. Locate your hearing in OLS;
  4. Schedule the appearance via the Circuit's Online Services System ("OLS")
  5. Provide a back-up phone number for use to continue the hearing in the event of technical difficulties;
  6. Note: video appearances can only be scheduled for events listed in the OLS system.

No Motion or Order for video appearance is required; however, your opposing counsel/party must be aware that you are appearing via video.

Direct any technical questions to CAD-WEB@PBCgov.org

Strict Compliance with Amended RJA 2.520:

Effective January 1, 2015, The Florida Supreme Court mandated space for recording, date and time stamps on documents. All documents filed with the Court must have one-inch margins on all sides. All documents to be recorded in the Official Records must also have a blank 3-inch x 3-inch space on the top right of the first page and a blank 1-inch x 3-inch space on the top right of all subsequent pages (e.g. Judgments, Orders of Dismissal, Stipulations of Dismissal/Settlement, Notices of Appeal). Documents that do not comply with these rules will be returned to the sender for correction prior to being filed with the Court. See Florida Supreme Court Order SC14-721; Florida Rule of Judicial Administration 2.520. See Also MyPalmBeachClerk.com

The Palm Beach County Clerk and Comptroller's Office automatically records certain documents in the Official Records, including the following documents. Documents that do not comply with the above rules may be returned, and shall be resubmitted upon request:

  • Final Judgment of Foreclosure
  • Final Judgment
  • Default Final Judgment
  • Judgment
  • Notice of Appeal
  • Notice of Cross Appeal
  • Notice of Non-Final Appeal
  • Amended Notice of Appeal
  • Order of Dismissal
  • Verdict

Important Notice: Residential Mortgage Foreclosure Cases

Motions (with the exception of Motion for Summary Judgment) that are filed in residential mortgage foreclosure cases shall be set for hearing on the Court's Uniform Motion Calendar ("UMC") and shall be heard on a first come-first served basis and in accordance with Circuit Civil Division AJ instructions.

UMC Hearings are held at 8:30 a.m. Tuesday, Wednesday & Thursday (on a calendar that concludes at 9:30 a.m.), and are SET ONLINE and in accordance with local rules and procedures. When a UMC hearing is set, the Moving Party shall send a courtesy copy of the Motion, Notice of Hearing and all other materials via regular mail no later than five (5) days prior to the hearing. If the matter is resolved or the UMC hearing is cancelled prior to its schedule, please send a copy of the Notice of Cancellation to CAD-DivisionAJ@pbcgov.org to advise the Court immediately.

DO NOT SET Motions to Dismiss on UMC

All Motions to Dismiss to be heard must include the copy of the complaint and/or the amended complaint that they are referring to.

Opposing counsel and all parties shall be copied on all email transmissions to the Court.