FH and IH Divisional Instructions

Coronavirus Information

Please see 15th Judicial Circuit Administrative Order 12.510-04/2020 regarding Mitigating Measures in Response to COVID-19.  (check frequently for updates)

During the duration of Administrative Order No.: 12.510-03/2020, all non-essential hearings will be conducted remotely.  Judge Keever-Agrama will be conducting these hearings via ZOOM (888-799-9666) videoconference and the hearings must be pre-arranged by the litigants with approval by the Court.  This requirement applies to self-represented litigants as well as attorneys.   Persons who are interested in listening to these court events may contact the Court’s Public Information Office, Debra Oats, at 561-355-4495 or 561-644-0054 to obtain an access line.

Uniform Motion Calendar (UMC)

All UMC Hearings Will Be Held on Tuesdays and Wednesdays at 9AM.    

UMC hearings (non-evidentiary hearings allowing no more than five minutes per side) must be scheduled through Online Scheduling (OLS) and appearances shall be via ZOOM.

 Online Scheduling

Please upload your Notice of Hearing, Motion or Petition being heard, and proposed Order to the Online Scheduling system at least five (5) business days prior to the hearing OR YOUR MATTER WILL NOT BE HEARD. PLEASE DO NOT EMAIL THESE DOCUMENTS VIA CAD EMAIL AND PLEASE DO NOT SEND VIA U.S. MAIL.

Uncontested Final Hearings for Dissolution of Marriage may be heard during UMC.  At least five (5) business days prior to the hearing, you must upload the following through OLS (online scheduling):  Notice of Hearing;  proposed Final Judgment in Word format; all Exhibits/Attachments to the Final Judgment (if any), including Marital Settlement Agreement, Parenting Plan, etc.; and a legible scanned copy of the Petitioner's Florida Driver's License (and the Respondent's if a Simplified Dissolution Petition was filed) demonstrating proof of Florida residency for at least six months immediately prior to the filing of the Petition, in compliance with Florida law.  If appearing telephonically (without video), the testifying party must be in the presence of a notary or an attorney who can certify their identity. If appearing by Zoom video conference, the Court shall act as notary.

To Attend Uniform Motion Calendar (UMC) Hearings via ZOOM:

This link is for UMC Hearings only. All Special Set Hearings and Trials will be given a Zoom link which will be emailed to all parties approximately one week prior to hearing.

Zoom Meeting Information for UMC ONLY
Meeting Link

Meeting ID: 945 4598 4958
Password: 883288
877 853 5257 US Toll-free
888 475 4499 US Toll-free

Requests for Special Set Hearing of 30 Minutes or Less:

Call the Judicial Assistant at 561 694-7420 for available dates and times.

Once a special set hearing is scheduled and noticed, a Zoom link will be generated and emailed to all parties approximately one week prior to the special set hearing.  DO NOT USE THE UMC LINK FOR SPECIAL SET HEARINGS.  

Requests for Special Set Hearing of more than 30 Minutes and Trial Notices:

Send written request with motion attached and all trial notices via U.S. Mail.

Once a special set hearing is scheduled and noticed, a Zoom link will be generated and emailed to all parties approximately one week prior to the special set hearing.  DO NOT USE THE UMC LINK FOR SPECIAL SET HEARINGS OR TRIALS.  

EXHIBITS:

FOR ALL HEARINGS AND TRIALS:  All proposed Exhibits must be PREMARKED (including Exhibit Number, Case Style and Number, Date of Hearing, Judge's Name) and provided to the Court  AT LEAST THREE BUSINESS DAYS prior to hearing or trial via U.S. mail or the North County courthouse dropbox.   If Exhibits are not received by the Court at least three business days prior to the hearing in compliance with the above requirements, they will not be accepted or considered.  Emailed exhibits will not be accepted or considered. 

SPECIAL SET HEARINGS AND TRIALS, ONCE SCHEDULED, MAY NOT BE CANCELED WITHOUT COURT APPROVAL. PLEASE CONTACT THE JUDICIAL ASSISTANT IMMEDIATELY IF A MATTER IS SETTLED AND A HEARING OR TRIAL IS NO LONGER NEEDED.

Agreed Matters or Matters Not Requiring a Hearing:

Probate Matters:

All agreed Orders and Proposed Orders should be submitted and uploaded through the OLS system (in WORD format) for Judge Keever-Agrama's review. All Motions pertaining to the Agreed Order or Proposed Orders shall be submitted as an Attachment to the Agreed Order or Proposed Order in OLS.

All Probate Orders and Checklists should be uploaded through the OLS system and each Proposed Order and Checklist shall be done separately.

Family Matters:

All Proposed or Agreed Orders with Motion attached (orders must be in Word format) must be uploaded through OLS (online scheduling).


Probate and Guardianship Division IH

Probate Checklists Now Available

Digital Probate Checklists are now available in the 15th Circuit's Online Services System ("OLS").

Digital Checklists eliminate the need to schedule ex-parte hearings.

Additionally, the Checklists limit the constant flow of paper back and forth between the probate divisions and the case managers.

Digital Checklists also comply with Supreme Court Administrative Order AOSC19-74.

All lawyers are encouraged to use Digital Checklists to help identify any technical or operational issues prior to the hard launch date of May 1, 2020, after which they will be the required method of submission.

How Does It Work?

To Submit an Order:

As an example, below are the steps to submit an Order for Testate Summary Administration

  • Log into the 15th Circuit's OLS
  • In OLS, create the appropriate order one of three ways:
    1. Click on the "Submit Order From Template" button;
      • Select the Generic Order template, and type in the text of your order; or
    2. If you have previously drafted the order in Word offline, cut and paste the order text into the body of the Generic Order template.
      • Follow the instructions on the screen and complete.
      • Click "Submit" to send the order to the judge.
    3. In OLS, click the "Submit Proposed Order" button;
      • Browse your computer and select, then upload the order;
      • Review the document and make any format adjustments necessary prior to submission.
      • Follow the instructions on the screen to submit the order to the court.

To Submit a Digital Probate Checklist:

  • In OLS, click on the "Submit Order From Template" button;
  • Select the appropriate probate checklist from the dropdown menu.
  • Populate the checklist completely and accurately.
  • Follow the instructions on the screen and complete.
  • Click "Submit" to send the order to the judge.

We realize that the current paper process can cause delays in processing these orders which can impact families when they are dealing with the death of a loved one. Digital Checklists are intended to expedite the receiving, processing, filing, and service of probate matters.

For additional information on court provided digital training resources visit the Circuit's YouTube channel, CourtHelp4U.

IMPORTANT:

All proposed orders for Probate and Guardianship cases should be submitted directly through the OLS system and should not be sent to the Judge's CAD division email or via US Mail. Please see Supreme Court Administrative Order AOSC19-74 which discusses transition to a "fully electronic environment that is largely paperless."

Please Note:

Documents without a checklist may be forwarded to the case manager for review in the ordinary course. Incomplete or inaccurate checklists will be returned with a deficiency or rejection memorandum in the ordinary course. To avoid unnecessary delays in processing your paperwork, please ensure all checklists are accurate and complete.

Deficiencies:

If you receive a Deficiency or Rejection Memorandum, Status Order, or other Order of Deficiency, you may avoid an ex-parte hearing by curing your deficiency immediately and filing all necessary documentation to show the deficiency has been cured.  Once ALL the cited deficiencies have been cured and related documents have posted on the docket, please send your proposed order(s) through OLS with a notation that all deficiencies have been cured.

FOR QUESTIONS REGARDING OLS AND PROBATE MATTERS PLEASE CONTACT THE PROBATE CASE MANAGER AT 561 274-1434.

GUARDIANSHIPS

Fingerprinting-Electronic Only and Credit Reports for All Guardians

Prior to the appointment of a Guardian, all proposed guardians are required to submit to a Level 2 criminal background check and a credit report as required by Florida Statue 744.3135.

Professional guardians: if you are not currently in the clerk's database, you must also comply. Once in the database the records remain valid on file for two (2) years.

VISIT the FLORIDA DEPARTMENT OF LAW ENFORCEMENT WEBSITE FOR THE ENTIRE LIST OF LIVESCAN SERVICE PROVIDERS TO HAVE FINGERPRINT AND CRIMINAL CHECK DONE. Palm Beach Sheriff Department is another option for in state guardians, see special instructions for out of state guardians below.

You will need this ORI number for electronic transmission to the clerk: FL050063Z - professional guardians, FL050064Z- non professional guardians.

ALL FEES MUST BE VERIFIED WITH THE SHERIFF'S DEPARTMENT

FINGERPRINTING – Palm Beach County Sheriff's Departments:

14925 Cumberland Drive
Delray Beach, FL 33446
Tel.# 561-688-4760 or 561-688-4777

11498 Okeechobee Blvd.
Royal Palm Beach, FL 33411
Tel.# 561-790-5180 or 561-904-8290

1937 Q North Military Trail
West Palm Beach, FL 33409
Tel.# 561-688-3838 or 561-688-3839

Faxes

Our office DOES NOT accept faxes.

Personal Correspondence

Our office CANNOT and WILL NOT accept any personal correspondence on a case. If you have a matter to bring to the Court's attention, please file the proper Motion with the Clerk of Court.

Interpreters

Interpreters are provided by the Court for Incapacity, Domestic Violence, Dating Violence and Repeat Violence ONLY. For all other hearings, it is the responsibility of the party needing an interpreter to bring to Court an interpreter who is certified, language skilled, provisionally approved or who is registered with the Office of State Court Administrator as required by Rule 2.560 and Rule 2.565 of the Florida Rules of Judicial Administration. For further information or for assistance locating an interpreter, please visit our Court Interpreters page