RB Divisional News

DIVISION RB AMENDED PROCEDURES (effective January 19, 2021)
N RE:  MITIGATING MEASURES IN RESPONSE TO COVID-19

 

New Zoom Meeting Information

ALL HEARINGS ARE BEING CONDUCTED ON ZOOM.  PLEASE FOLLOW THE INSTRUCTIONS BELOW:

For video appearances(preferred method): The Zoom App is available for free on IOS and Android devices, or via desktop computer. You do not need an account or to pay a fee to use this service.

Meeting Link: Zoom Link
Meeting ID: 821 7451 9939
Password: none
Dial by your location:
  • US Toll-free 877-853-5257
  • US Toll-free 888-475-4499

Until further notice, non-essential hearings will be conducted remotely as follows:

Evictions

There are several limitations on Evictions at this time including the CDC Declaration, and other federal moratoriums.  Tenants who are affected by COVID can contact Legal Aid at (561) 655-8944 or Florida Rural Legal Services at 1-800-582-3410 for assistance.

The Court will hear Mediations and Motions to Determine Rent by Zoom or phone, unless the Court requires the case be held in person.

Any answers/letters from Defendants should include the Case Number, Defendant's name, phone number, and email address and filed with the Clerk of Court.

Cases may be dismissed for lack of prosecution if not acted upon by the Plaintiff/Landlord upon the Court's review of the docket.

Residential Eviction Mediation and Hearings are held on Tuesdays.  They are set by the Court after a review of the pleadings, motions, or answers.

Commercial Eviction Motions can be set by the parties using online scheduling, or upon request to the Court.

Small Claims

Pretrial Conference Hearings are held every Tuesday on Zoom Only.  Do not come to the Courthouse even if the Clerk's Summons instructs you to do so. Mediations are currently handled over Zoom.  Trials are also being held remotely unless the Court states it is to be in-person. If you have a question about your Small Claims case, please email us at CAD-DivisionRB@pbcgov.org.  

HOW to ZOOM: instructions for attorneys and litigants regarding remote hearings.

In any case in which the Court has awarded a Default or Default Final Judgment, the Plaintiff must provide the Court with a proposed judgment within 30 days.  If not, the case may be dismissed for lack of prosecution without further notice when the Court reviews its docket. 

The Court will accept paper proposed orders by mail or electronically online.  If an order or judgment is entered electronically online, the Plaintiff shall mail the Defendant's copy.

Do not send the Court proposed orders invoking the Civil Rules.  You can make your request at the time of Pretrial.  If both sides are represented, the Small Claims rules allow for full discovery.  Therefore, the Court is unlikely to invoke the Civil Rules.

  • For cases that are NONSERVED: Plaintiff must request a new summons through the Clerk of Court in the ordinary course.  The scheduled pre-trial hearing will be procedurally continued pending proper proof of service.

Any case that is over a year old, with no record activity for over six months, is subject to dismissal without notice to the parties.  Cases that are continued pending settlement at the Pretrial Conference shall file the Stipulation and Dismissal within 30 days, or notice the case for trial.  If not, the case will be considered settled or prosecution of the case abandoned, and subject to dismissal without further notice.

PIP cases must use the standard Circuit Stipulation Form.  Any PIP cases open for over a year will be set for Calendar Call for Jury Trial.

UMC (For 5-10 minute motion hearings)

The Court will be conducting all UMC hearings remotely via ZOOM on Fridays at 9:30 and 10:00.  Parties can utilize Online Scheduling or request a hearing by email by contacting the Court's Judicial Assistant, Diana Grant, at CAD-DivisionRB@pbcgov.org to schedule the hearing.   The parties shall comply with Local Rule 4.

The moving party SHALL put the conferencing information in the Notice of Hearing.

Proposed orders can be sent to the Court by mail or online.

Parties are encouraged to upload any hearing materials which are less than 10 pages to the Court via OLS.  All Memorandum of Law, briefs, responses, copies of Notices of Hearings/motions, etc. should be e-mailed to the Judicial Assistant at CAD-DivisionRB@pbcgov.org at least 3 business days in advance of the scheduled hearing date/trial date.

Special Set Motion Hearings (15 Min. or more)

For Motion Hearings that will take 15 minutes or longer, the parties can set the hearing using OLS or request a date and time from the Judicial Assistant.  Currently, these hearings can be scheduled for Monday, Thursday morning, or Friday.  Please check OLS for available times.

The parties shall comply with Local Rule 4.

Cancellations: Motion hearings can be cancelled by the moving party with a Notice of Cancellation filed with the Clerk and emailing the J.A.

Motions that are filed, and not set for hearing by the moving party, may be summarily dismissed by the Court.

Trials

The Court is currently conducting Non Jury Trials remotely over Zoom.  The Court is also setting cases for Jury Trial.  Any Jury Trial is subject to the approval of the Chief Judge and the Trial Judge.

Parties can request a trial by filing a Notice of Readiness for Trial.  However, due to the high number of older cases in this division, the Court will be setting all County Court cases over one year old for calendar call for jury trial.

Lack of Prosecution

The Court periodically reviews cases for lack of prosecution in which there has been no activity for over six months.  These cases will be given an LOP notice and set for hearing.  If the Court finds the case shall remain open, but the parties fail to move the case to trial or summary judgment, it will be subject to dismissal.  The Court expects the parties to follow the time standards set forth by the Rules of Judicial Administration.

If a case is given an LOP notice, and there is still no activity after three months, it is subject to dismissal without further notice.  For cases in which a default has been issued, if the Final Judgment has not been provided to the Court, it is subject to dismissal without further notice.  For cases over one year since the filing date, with no record activity for over six months, the Court will consider the case has been settled or Plaintiff abandoned prosecution, and is subject to dismissal without further notice.

Pro Se litigants that have access to email are encouraged to fill out and file with the Clerk an email designation form. Please see www.mypalmbeachclerk.com for instructions.