RB Divisional News

View important changes to PIP pretrial procedures

Online Scheduling (OLS) is Available for UMCs and Certain Short Hearings

Important:  All UMC and Short Hearings must be scheduled utilizing OLS.  Please DO NOT contact the Judicial Assistant to schedule these types of hearings.

1. Short Hearings (15 or 30 mins). 

Currently, Division RB participates in Online Scheduling (OLS) for UMC hearings and Short Special Set hearings for 15 minute and 30 minute blocks of time ONLY. The Court will open dates approximately 60 days in advance. Use of the system requires a user ID and password. Please see the link to the instructions on the homepage. Technical questions regarding the system should be directed to CAD-WEB@pbcgov.org. If the system says there are no hearing dates available, please check again at a later time. Please check the Division’s suspension dates before scheduling any hearings utilizing OLS. 

You must give the opposing side at least five (5) business days’ notice of the hearing. All parties are required to abide by Local Rule 4. Any Party may unilaterally set a short hearing hearing if the opposing party fails to respond after (3) bona fide scheduling attempts. Please keep all emails, notes, etc., evidencing the bona fide attempts.

The original motion and notice of hearing must be filed with the Clerk. Please do not send the original motion and notice of hearing to the Judge's office.  A courtesy copy of the notice of hearing and motion must be mailed to the Judge's Chambers or emailed to CAD-DivisionRB@pbcgov.org and received by the presiding Judge at least five (5) business days in advance of the hearing.

PROPOSED ORDERS: Unless ALL parties are registered for e-service as outlined below, counsel must also provide the Court with a blank proposed Order with sufficient copies and self-addressed, stamped envelopes to be used at the time of the hearing. The proposed Order must specify the matter heard and the date of the hearing.

Please Note:  OLS is not permitted for any of the following:

  1. Eviction (residential or commercial) related hearings/ motions.
  2. Claims of Exemption Hearings on all Garnishment proceedings.
  3. Hearings/motions on these matters must be special set by contacting the Judicial Assistant.

Failure to follow these guidelines may result in an Order Striking the motion as unauthorized and cancelling the hearing.

2.  Uniform Motion Calendar (UMCs)

UMC hearings are held on Mondays at 1:00 p.m. and  Fridays at 9:00 a.m. (Maximum 10 minutes).

You must give the opposing side at least five (5) business days’ notice of the hearing. All parties are required to abide by Local Rule 4. Any Party may unilaterally set a UMC hearing if the opposing party fails to respond after (3) bona fide scheduling attempts. Please keep all emails, notes, etc., evidencing the bona fide attempts.

The original motion and notice of hearing must be filed with the Clerk. Please do not send the original motion and notice of hearing to the Judge's office.  A courtesy copy of the notice of hearing and motion must be mailed to the Judge's Chambers or emailed to CAD-DivisionRB@pbcgov.org and received by the presiding Judge at least five (5) business days in advance of the hearing.

PROPOSED ORDERS: Unless ALL parties are registered for e-service as outlined below, counsel must also provide the Court with a blank proposed Order with sufficient copies and self-addressed, stamped envelopes to be used at the time of the hearing. The proposed Order must specify the matter heard and the date of the hearing.

Only motions that do not require evidentiary findings and or witness testimony may be scheduled

***Important**** Motions for Summary Judgment, Damages Hearings, Eviction matters, Claims of Exemption from Garnishment Hearings and/or any other evidentiary type matters will NOT be heard at UMC.

Failure to follow these guidelines may result in an Order Striking the motion as unauthorized and cancelling the hearing.

PLEASE BE CONSIDERATE AND CANCEL ONLINE ANY HEARING THAT IS NO LONGER NEEDED OR RESOLVED PRIOR TO THE HEARING DATE SO THAT OTHERS MAY SCHEDULE THEIR MOTIONS.

Appearance by Telephone

  1. UMC and Short Hearings. The procedure for telephone appearance by parties is strictly governed by Fla.R.Jud.Adm. 2.530. Parties may appear by telephone at UMC and other hearings lasting no longer that 15 minutes without Court order by following the procedures below.
  2. The Court utilizes CourtCall © and arrangements with CourtCall © must be made in advance by calling (888) 882-6878.
  3. Once the hearing is scheduled, the requesting party shall file no later than 10 days prior to the scheduled hearing date a Notice of Hearing with service to all other parties which shall include the following language on the Notice/Order:

    "This party/witness (fill in name) will appear by telephone unless objection is filed with the court and mailed to (fill in name) at least 5 days prior to this hearing. The opposing party may also appear by telephone by contacting the other party (fill in name & telephone #). The scheduling party shall initiate the call/conference call to CourtCall at the time of the hearing."

    Do not submit a separate motion and order. PLEASE REVIEW THE COURT'S ORDER SETTING THE HEARING/TRIAL as this language may already be contained therein.

  4. All other hearings: Parties wishing to appear by telephone at any hearing lasting more than 15 minutes must do so by filing a written motion together with a proposed order and envelopes (unless parties are registered for e-service) with the Court no less than (10) days before the scheduled hearing date.

  5. Witness testimony by telephone is only as authorized by the following:
    1. Small claims cases are governed by Fla.Sm.Cl.R. 7.140(f) and require a motion as outlined above
    2. All other civil county cases are governed by Fla.R.Jud.Admin. 2.530 and  Fla. R. Civ. P. 1.451.

Please Note: For the privilege of appearing by phone, you must in advance of the hearing provide your pleadings, proposed orders and, if ineligible for E-Service, self-addressed, stamped envelopes for the judge's use at the time of the hearing with the order setting or notice of hearing.

Procedures for Utilizing E-Filing and E-Service.

Unless otherwise ordered by the Court, Division RB currently accepts pleadings and proposed orders submitted electronically subject to the following:

  1. ALL parties and attorneys of record to the action must be registered with the Court's online e-filing system. Signed orders will only be e-served when all attorneys and parties have registered their primary and secondary email addresses with the 15th Judicial Circuit.  If any one party is NOT registered for e-filing, then the moving party must submit their pleadings and proposed orders in paper to Chambers and include self-addressed stamped envelopes. Please note the Court will NOT SIGN proposed orders without envelopes.  Please ensure your registration for Judicial E-Service. See Florida Rule of Judicial Administration 2.516; and Administrative Order 2.310.
  2. Failure to do any of the above may result in your motion not being heard and/or orders being signed by the judge.

Hearings Requiring More than Thirty (30) Minutes.

For hearings requiring more than thirty (30) minutes, a scheduling request must be sent to CAD-DivisionRB@pbcgov.org. Prior to setting the hearing date and time, please make sure that ALL Motion(s) are filed and docketed with the Clerk of Court. If there is an attorney on both sides several dates are given to the setting party so that a date and time can be coordinated as a professional courtesy. 

You must give the opposing side at least five (5) business days’ notice of the hearing. All parties are required to abide by Local Rule 4. Any Party may unilaterally obtain a hearing date from the Court if the opposing party fails to respond after (3) bona fide scheduling attempts. Please keep all emails, notes, etc., evidencing the bona fide attempts.

The original motion and notice of hearing must be filed with the Clerk. Please do not send the original motion and notice of hearing to the Judge's office.  A courtesy copy of the notice of hearing and motion must be mailed to the Judge's Chambers or emailed to CAD-DivisionRB@pbcgov.org and received by the presiding Judge at least five (5) business days in advance of the hearing.

Landlord / Tenant Cases

Residential Eviction hearings are set and noticed by the court for Tuesdays of each week at 10:15 a.m.  All hearings must be set by contacting the Court's Judicial Assistant.

Small Claims Pre-Trials

Pretrial Hearings are held on Tuesdays at 9:00 a.m. and 10:00 a.m. Stipulation to invoke civil Rules and waivers of Pre-Trials can be emailed to the Judicial Assistant at CAD-DivisionRB@pbcgov.org

Non-Jury and Jury Trials

Non-Jury Trials are set by the Court with attached information regarding mediation and uniform pretrial procedures.

Jury Trials are set by the Court in an "Order Setting Jury Trial and Case Management Conference Directing Pretrial and Mediation Procedures;"

If the case settles prior to the Trial date notify the Court by contacting the JA (see instructions below). A written confirmation of the settlement agreement must be filed with the Court with a copy to opposing party. When submitting proposed orders via US Mail to the Court for review, please attach the necessary copies and envelopes for all parties including return postage.

Cancellations

To cancel Special Set Hearings, Jury & Non-Jury Trials, etc. a Motion and proposed Order must be filed with the clerk. Also please notify the Court and all parties in accordance with the procedures outlined above by sending an email along with any proposed orders (in Word format) to CAD-DivisionRB@pbcgov.org. The Motion MUST note the reason for cancellation.

PLEASE NOTE: LONG DISTANCE TELEPHONE CALLS WILL NOT BE RETURNED BY THE COURT.

ALL COMMUNICATIONS WITH THE COURT MUST BE IN WRITING, filed with the Clerk and copied to all parties in the lawsuit. Be sure to include the case #, case name, and your telephone number, the reason for said correspondence or documents being sent and, if the case is scheduled for a hearing or trial, include the date and time. Otherwise we will be unable to process your request.

Please remember that the Judicial Assistant is not an Attorney and cannot provide you with legal advice.

pdf Small Claims Clinic Schedule

IMPORTANT UPDATE Effective immediately, changes have been made to procedures for Telephone Appearances in Division RB.  Please refer to the  Divisional Instructions before scheduling an appearance by telephone.

Attention:  E-filing and E-service procedures for Division RB have changed.  Please refer to the Divisional Instructions page link on this website

Div RB is currently participating in online scheduling for UMC's and Short Hearings at this time (15 & 30 mins).  Please refer to the  Divisional Instructions before scheduling through the online calendar system for important information.

All special set hearings must be coordinated through the judicial assitant by emailing CAD-DivisionRB@pbcgov.org. No e-courtesy orders uploads will be accepted.

 Online Scheduling