RB Divisional Instructions

Division RB Amended Procedures (effective July 12, 2023)

Please note the Divisional Instructions are being revised. Please check back monthly.

Generally, the following Court Events are being scheduled In-Person:

• Small Claims Pretrial Conferences
• Bench Trials (including non-jury trials)
• Evictions

Parties may only appear by Zoom for these proceedings upon motion and Order. Please do not call or email the Judicial Assistant about Zoom without reading these instructions. If all parties agree, please

1. file an agreed motion citing the circumstances that requires Zoom appearance and
2. upload proposed Order in sufficient time before the hearing.

The following Court events are generally being scheduled via Zoom:

• UMC Hearings including all Motion Hearings (10 mins or less)
• Special Set and non-evidentiary Hearings 30 minutes or less
• Case Management Conferences
• Claims of Exemptions
• Calendar Call (as of January 1, 2025, all Streamlined Track Jury Trial cases will be held IN-PERSON, Courtroom 6A) 
• DCM

For Zoom Hearings:

1. Proper Attire is required
2. Counsel's video must be activated
3. Everyone shall label themselves with first and last name.

Witnesses may generally appear via Zoom. A party wishing to call a witness via Zoom does not need to file a motion, but should file a Notice indicating the witnesses who will appear via Zoom at least five (5) days prior to the trial or hearing.

Please follow the instructions below.

The Zoom App is available for free on IOS and Android devices, or via desktop computer. You do not need an account or to pay a fee to use this service.

Until further notice, non-essential hearings will be conducted remotely as follows:

Evictions

The Court hears Mediations and Motions to Determine Rent in person on Tuesday mornings.  They are set by the Court after review of the pleadings, motions, and answers.  Please refer to the Notice of Hearing.

Tenants who are affected by COVID can contact Legal Aid at (561) 655-8944 or Florida Rural Legal Services at 1-800-582-3410 for assistance.

Any answers/letters from Defendants should include the Case Number, Defendant's name, phone number, and email address and filed with the Clerk of Court.

Cases may be dismissed for lack of prosecution if not acted upon by the Plaintiff/Landlord upon the Court's review of the docket.

Commercial Eviction Motions can be set by the parties using online scheduling, or upon request to the Court.

Small Claims

Pretrial Conference Hearings are held every Tuesday morning starting at 8:45am.

Parties seeking to waive appearance at Pretrial Conference must submit the necessary Order/s no less than five (5) days prior to the day for Review by the Judge.

The court is holding pretrial conference hearings in person only.

If the court has not signed an order of waiver at pretrial conference you must attend court.

COVERAGE ATTORNEYS Are limited to 10 cases and must provide a list of cases to the Judicial Assistant by email the day before the Pretrial Hearing, and to the Courtroom Clerk. If defendants have to wait on a Coverage Attorney who accept too many cases, the case will be dismissed with prejudice after 30 minutes.

In any case in which the Court has awarded a Default or Default Final Judgment, the Plaintiff must provide the Court with a proposed judgment within 30 days. If not, the case may be dismissed for lack of prosecution without further notice when the Court reviews its docket.

The Court will not accept Continuing Writ of Garnishment Orders by mail. They must be submitted electronically online via the Online Scheduling Portal (OLS). Please do not email orders to the JA or Divisional email. If an order or judgment is entered electronically online, the Plaintiff shall mail the Defendant's copy.  If the proposed judgment has an improper format, it will be deleted or struck.

Do not send the Court proposed orders invoking the Civil Rules. You can make your request at the time of Pretrial. If both sides are represented, the Small Claims rules allow for full discovery. Therefore, the Court is unlikely to invoke the Civil Rules.

• For cases that are NONSERVED: Plaintiff must request a new summons through the Clerk of Court in the ordinary course. The scheduled pre-trial hearing will be procedurally continued pending proper proof of service.

Any case with no record activity for over three months is subject to dismissal without notice to the parties. Cases that are continued pending settlement at the Pretrial Conference shall file the Stipulation and Dismissal within 30 days, or notice the case for trial. If not, the case will be considered settled or prosecution of the case abandoned, and subject to dismissal without further notice.

PIP cases will be set for Jury Trial if unresolved at the Pretrial Conference. The Court will no longer enter the standard PIP Order. If both parties agree to waive the Pretrial, please provide the Court a proposed order prior to the Pretrial Conference. If there is only a legal dispute, please inform the Court, and the case will be set for a Summary Disposition Hearing.

The Court will not agree to invoke the civil rules on any small claims case unless special circumstances are shown.

UMC (For 5-minute motion hearings)

As of September 2023, UMCs will be held 2 days of the week, Mondays and Wednesdays at 9:00 – 10:00 am. Motions to be heard must be identified by Docket entry number on the Notice of Hearing.

UMC is strictly for non-evidentiary motions which can be heard in a total of 10 minutes (5 minutes per side). Fees hearings, summary judgment, and any evidentiary matters will NOT be heard at UMC. Please Note: default final judgments and uncontested Motions for Summary Judgment may be set on the Uniform Motion Calendar.

Motions must be set for hearing within 30 days of the date they are filed and the hearing must take place within 60 days of the date they are filed. Motions pending for more than 30 days without a hearing scheduled will be deemed abandoned and may be denied.

Parties can utilize Online Scheduling through Online Services to schedule the hearing. The parties shall comply with Local Rule 4, in which the parties must try to resolve the issue by speaking to each other.

The moving party SHALL put the conferencing information in the Notice of Hearing.

Proposed orders can be sent to the Court by mail or online.  Do not email order to the JA or Divisional email.

Parties are encouraged to upload any hearing materials which are less than 10 pages to the Court via OLS. All Memorandum of Law, briefs, responses, copies of Notices of Hearings/motions, etc. can be mailed or e-mailed to the Judicial Assistant at CAD-DivisionRB@pbcgov.org at least 3 business days in advance of the scheduled hearing date/trial date.

Most Summary Judgment Hearings take longer than 5 minutes. Please consider specially setting your Summary Judgment motion as stated below.

Motion to Dismiss must not be placed on UMC.

Special Set Motion Hearings (10-15 Min. or more)

For Motion Hearings that will take 10-15 minutes or longer, the parties may set the hearing using OLS. If you are pro se or have trouble, you can request a date and time from the Judicial Assistant. Currently, these hearings can be scheduled for Monday, Wednesday or Friday mornings. Please check OLS for available times.

The parties shall comply with Local Rule 4.

Cancellations: Motion hearings must be cancelled by the moving party with a Notice of Cancellation filed with the Clerk and emailing the J.A.

Motions that are filed, and not set for hearing by the moving party, may be summarily dismissed by the Court.

Trials

PLEASE NOTE: The Case Management Conference and Calendar Call date in the orders titled "ORDER IMPLEMENTING DIFFERENTIATED CASE MANAGEMENT PLAN, DESIGNATING CASE TO THE (STREAMLINE/EXPEDITED/GENERAL) TRACK, ORDER SETTING CALENDAR CALL AND CASE MANAGEMENT CONFERENCE AND DIRECTING PRETRIAL AND MEDIATION PROCEDURES" is the CALENDAR CALL date. The Order in which cases are listed on the docket, by age of case, is the order in which they will be called for trial. 

Non-Jury Trials are held IN-PERSON unless otherwise instructed by the Court.

Jury Trials

The Court is also setting cases for Jury Trial. Any Jury Trial is subject to the approval of the Chief Judge and the Trial Judge.

Parties can request a trial by filing a Notice of Readiness for Trial. However, due to the high number of older cases in this division, the Court will be setting all County Court cases over six (6) months old for jury trial if demanded in the pleadings.

The order in which cases are listed on the docket, by age of case, is the order in which they will be called for trial. Cases will remain on-call for a 4-week period. Any trial not reached within that time period will be reset to the next Calendar Call date.

Jury Trials: Trial #1 as designated by the trial list will start 9:00 am on the first day of the trial period or as otherwise directed by the Court. Subsequent trials will begin at 9:00 a.m. the day after the previous trial concludes, or based on any other considerations. Trial #2 should be prepared to select a jury the following day at 9:00 a.m.

Non-Jury Trials: All cases may be called within 24 hours' notice anytime during the on-call period. All non-jury trials will be held in-person unless otherwise instructed by the Court.

Settlement

If you are anywhere on the trial list, please immediately notify the Judicial Assistant upon reaching a settlement (CAD-DivisionRB@pbcgov.org). Additionally, notify the attorneys for the next case in the Order of Trials to inform them of the settlement.

Settled/Resolved Cases will only be removed from the trial list upon receipt by counsel of a filed copy of settlement/resolution by the Judicial Assistant. The Court is not notified simply by filing with the Clerk's office.

Communication with the Court

All communication with the Court must be in writing, filed with the Clerk and copied to all parties involved. Therefore, the Court is unable to respond to EX-PARTE communication.

Please do not e-mail the Judicial Assistant about substantive court matters. Neither the Judge or Judicial Assistant can give Legal advice regarding how to proceed with your case.

Lack of Prosecution

The Court periodically reviews cases for lack of prosecution in which there has been no activity for over four months. If the Court finds the case shall remain open, but the parties fail to move the case to trial or summary judgment, it will be subject to dismissal. The Court expects the parties to follow the time standards set forth by the Rules of Judicial Administration.

If a case is given an LOP notice, and there is still no activity after three months, it is subject to dismissal without further notice. For cases in which a default has been issued, if the Final Judgment has not been provided to the Court within 30 days, it is subject to dismissal without further notice. For cases over one year since the filing date, with no record activity for over four months, the Court will consider the case has been settled or Plaintiff abandoned prosecution and is subject to dismissal without further notice.

Garnishments

Continuing Writs of Garnishment shall be sent to the Court only electronically online via OLS.  Please do not e-mail to the JA or Divisional email.

Pro Se litigants that have access to email are encouraged to fill out and file with the Clerk an email designation form. Please see www.mypalmbeachclerk.com for instructions.